BDACT seeking applications for Production Coordinator position
May 4th, 2026
David Saniter
BDACT seeking applications for Production Coordinator position
May 4th, 2026
David Saniter
Reports To: Business Manager / BDACT Board of Directors
Status: Part-Time (Up to 15 hours/week) - Schedule varies based on production needs, including evenings and weekends.
Please submit your application by Friday, May 22, 2026
Email to [email protected] or mail to 117 W. Maple Ave., Beaver Dam, WI 53916
ADA Requirements:
Ability to navigate a theater facility, including backstage areas and storage spaces, during the "Strike and Cleanup" phase.
Occasional crouching, stooping, or bending
Occasional lifting of up to 25 lbs
Ability to sit at a computer for extended periods
Position Summary:
The Production Coordinator is the central hub of our production season, dedicated to supporting directors and teams in bringing their visions to life. This role guides the production process through four critical phases: season planning, team orientation, active production management, and final wrap-up. As liaison for the Business Manager and Board of Directors, you will ensure clear communication, fiscal responsibility, and a seamless experience for staff and volunteers.
Qualifications & Skills
Experience in Arts Administration: 2+ years of experience in theater production or project management.
Educational Background: A degree in Theater Arts, Arts Management, Communications, or a related field (or equivalent professional experience).
Leadership Experience: Proven track record of managing teams or coordinating large-scale projects with multiple stakeholders.
Exceptional Organization: Ability to manage multiple production timelines simultaneously without losing track of the details.
Communication Mastery: Strong written and verbal skills; ability to speak the "language" of both technical theater and business.
Financial Literacy: Basic understanding of budgeting, expense tracking, and financial reporting.
Conflict Resolution: Ability to remain calm under pressure and mediate between competing interests or "big personalities."
Software Proficiency: Experience with Google Workspace, Calendar, and basic spreadsheets.
The "Liaison" Mindset: A natural ability to build bridges between different groups such as a first-time Director and props/costume volunteers.
Local Insight: Familiarity with the local volunteer base.
Discretion & Integrity: Must be able to handle sensitive information, including background checks, contracts, and stipend details, with total confidentiality.
Adaptability: The theater environment changes fast; you need the ability to pivot when a deadline shifts.
Volunteer Advocacy: A passion for the community theater mission and the ability to motivate and support a predominantly volunteer workforce.
Marketing Savvy: Serves as a liaison to the marketing team, identifying promotional opportunities and delivering a steady stream of engaging production-based text and media.
Key Responsibilities
The Production Coordinator manages the full lifecycle of BDACT productions, organized into the following phases:
Strategic Planning: Collaborate with the Business Manager, Selection Committee, and Performing Arts Education Committee to create an "ideal" season.
Director Recruitment: Manage the call for directors, overseeing the pitch process and assisting candidates with proposal forms and budget drafting.
Contracting & Onboarding: Execute contracts for stipend positions, clearly communicating job expectations and conducting necessary background checks.
Team Integration: Facilitate connections between BDACT staff, show personnel, and volunteers.
Kick-off Leadership: Organize initial production meetings to distribute essential paperwork, train on policies and procedures, align teams on budgets and expectations, and establish rehearsal timelines.
Marketing Liaison: Produce show information documents for the Marketing Team and assist in proofreading promotional materials.
Logistical Oversight: Coordinate rehearsal schedules and facility usage to prevent conflicts between multiple productions and external rentals.
Communication: Serve as the primary point of contact between directors, producers, designers, and technical teams
Conflict Mediation: Act as a neutral mediator to resolve interpersonal conflicts, ensuring a collaborative environment within and across all productions.
Financial Administration: Facilitate large approved purchases and help track budgets.
Timeline Oversight: monitor the production schedule to ensure milestones are met.
Strike Coordination: Oversee the "strike" process, ensuring the facility is cleaned and restored to original condition.
Financial Reconciliation: Approve stipends and work with the bookkeeper to finalize all show-related financials.
Post-Production & Reporting: Conduct debrief meetings with Directors and Producers; organize findings into formal reports for the Board of Directors and relevant committees.
Inventory organization: Support long-term organization and upkeep of production inventory.
Note: This job description outlines the general nature and scope of work for this position. It is not an exhaustive list of all responsibilities or requirements and may be updated as needed by the Board of Directors.
Please submit your application by Friday, May 22, 2026
Email to [email protected] or mail to 117 W. Maple Ave., Beaver Dam, WI 53916
It’s time for YOU to take the stage! Check out our Auditions Page! Join the fun on stage!